Vacancy Overview:

Come and join our expanding team and work on one of the most exciting and largest megaprojects in the UK, whilst being at the forefront of the UK's climate change agenda and energy policy.

Job Purpose / Overview

The purpose of the role is: will provide PA support to both the Site Delivery Programme Controls Manager and PMO Director.

Principal Accountabilities

Provide a professional, accurate and reliable PA and administration support service, along with admin assistance to the extended business unit as required.

Liaison and communication with key stakeholders across the Leiston site along with colleagues within London offices.

Diary and itinerary management, preparation of weekly meeting packs

Updating and ensuring all contact lists are current

Document management/organisation and filing

Record and produce minutes for key business meetings

Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio. This includes the use of Business Collaborator (ideally to 'super-user' level)

Maintain data/records so that information is readily available and easily accessible

Provide office services such as reprographics, binding etc

Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required

Qualifications & Experience

Essential

Good organisational skills (flexible/organised/methodical)

Ability to work independently and be proactive

Fluent French speaking desirable, due to numbers of French team members and liaison with key stakeholders in France over telephone and via email.

Excellent communication/interpersonal skills notably with various levels of the organisation and externally

Previous team support experience

Discretion - confidentiality when dealing with sensitive information

Attention to detail

General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)

Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point

Desirable

Working knowledge of SAP and ability to raise requisitions, desirable

Previous experience in the energy industry desirable