We are seeking a proactive and detail‑driven Purchasing and Inventory Administrator to manage end‑to‑end purchasing and inventory control across all company locations. This role is essential to ensuring smooth operations, accurate stock management, and strong supplier performance. You will work closely with internal teams and external suppliers to maintain efficient procurement processes and support business growth.

Key Responsibilities

Create and process Purchase Orders for materials, including expediting where required

Provide operational support for production, scheduling, and purchasing forecasts

Carry out administrative duties to support supplier contract maintenance

Chase suppliers for Purchase Order delivery updates

Track orders and ensure timely deliveries

Update internal databases with order details and delivery information

Maintain and update accurate inventory records

Monitor stock levels and raise orders when required

Report and investigate stock discrepancies

Analyse inventory trends to support future purchasing decisions

Maintain adequate inventory levels to meet customer demand

Collaborate effectively with the purchasing team and internal stakeholders

Ensure all Purchase Orders meet authorisation requirements

Support investigations into shortages or missing items identified in the warehouse

Maintain KPI reporting and analyse supplier performance (e.g., OTIF, unfulfilled POs, internal service time, supplier quality)

Ensure compliance with ISO 9001 standards and contribute to process improvements

Adhere to all QHSE policies and procedures

Uphold ethical standards and comply with all relevant laws and regulations

Ensure all orders include accurate dates to support inbound goods forecasting and warehouse capacity planning

Work daily reports for overdue or unfulfilled deliveries to reduce outstanding POs

Keep reporting information up to date, including invoice queries and other departmental reports

Conduct weekly reviews of open supplier complaints and non‑conformances

What We’re Looking For

Strong organisational skills and attention to detail

Confident communicator with suppliers and internal teams

Ability to analyse data and produce clear reports

Experience working with ERP or inventory management systems

A proactive approach to problem‑solving and continuous improvement

In return for your commitment and expertise:

A competitive salary.

No weekend or evening working – great hours Monday to Friday (37.5)

Training opportunities to expand your skills. We offer accredited ILM training through external and in-house training

Apprenticeship opportunities on completion of the probationary period

25 days holiday, increasing with length of service, plus bank holidays.

Buy / Sell holiday scheme

Amazing employee discounts with major supermarkets and retailers with phsPerks.com

Free Parking onsite so no parking costs

Other benefits such as improved parental and paternity leave, a 24-hour wellbeing helpline, cycle to work scheme, pension scheme, life assurance and more…