The post-holder is responsible for providing Sourcing management and support to ensure outputs are delivered effectively.

The post holder will take a lead on specific Shared Services objectives  or aspects of a project. With responsibility for day-to-day delivery, and subsequent performance management, adjusting plans as required to ensure that risks and issues are mitigated.

The post holder will work with external stakeholders and organisations to ensure provision of the best possible patient experience and service delivery.

The post holder will work collaboratively with internal and external stakeholders to ensure effective management of interdependencies and delivery of objectives.

It is expected that the specific projects managed by the post holder will change over time as the portfolio of work changes.

Main duties of the job

Shared Services Management

- Support the development of Shared Services across Southeast London.

- Provide project management expertise to the individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery.

- Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up.

- Lead service level workshops with Internal Stackholders and Suppliers  Produce presentation material and follow up information to introduce KPIs  and delivery plans.

- Communicate information on the delivery progress of the Shared Service  to key stakeholders as required.

- Provide scheduled highlight and exception reports per project, tracking milestones, for circulation to more senior project leads

- Identify risks and support actions to mitigate these in order to ensure successful delivery to time, cost and quality.

- Use appropriate Procurement and sourcing  practices in order to deliver the service.

Working for our organisation

Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best known hospitals – Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield – as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation.

We are among the UK’s busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.

Detailed job description and main responsibilities

The post holder will have regular contact with a wide range of clinical and managerial staff, administrative and clerical support staff at many levels internally within the Trust and across the Shared services portfolio of external organisation stakeholder groups and Suppliers.

• Lead service level workshops with Internal Stackholders and Suppliers  Produce presentation material and follow up information to introduce KPIs  and delivery plans.

• Support the development of Shared Services across Southeast London

• Identify risks and support actions to mitigate these in order to ensure successful delivery to time, cost and quality.

Person specification

Qualifications

Essential criteria

• • Recognised continuing professional development at an advanced level.
• • Strong understanding of the various levers of unlocking value from procurement and supply chain, such as sourcing, tendering, demand management, standardisation and contract management.
• • Understanding of the EU Directives and Public Contract Regulations, NHS standard terms and conditions of contracts and sound knowledge of contract law.
• • Advanced IT skills including knowledge of specialist software for contract management, electronic catalogue and e-procurement systems to ensure efficient use of procurement enablement technologies (e.g. e-auctions).

Desirable criteria

• Specialist commercial / NHS experience and knowledge in Procurement.
• Working knowledge of the NHS / Public sector
• Member of the Chartered Institute of Purchasing and Supply.

Experience

Essential criteria

• Evidence of delivering complex projects.
• Evidence of category management and tendering experience.
• Experience of managing outsourcing and outsourced contracts.
• Understanding of the strategic direction of procurement in the NHS and other business sectors

Desirable criteria

• Experience of working within the NHS and an understanding of current issues

Knowledge & Achievements

Essential criteria

• Excellent persuasion, influencing and conflict resolution skills.
• Excellent written and oral communications and interpersonal skills.
• Able to successfully lead procurement processes and facilitate meetings and forums of subject matter experts to successfully conclude tender process
• IT literate and skilled in evaluation, analysis and reporting.

Desirable criteria

• Ability to identify, develop, and promote process and change

Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust,  or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership.

Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy.

As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends.

Flexible working

We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process.

Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on the UK Government website.