Job overview

We are recruiting for a Support Secretary who wishes to join #TeamIOWNHS. You should share our passion and drive to ensure that our patients receive quality and compassionate care and work with us to ensure the Trust continues its journey towards “working together, improving together”.

This position is currently advertised as 32.5 hours per week, pending additional approval to increase to 37.5 hours per week.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

We are passionate about providing excellent CARE, which is why our values are Compassion, Accountable, Respect and Everyone counts. Our mission is to make sure that our community is at the heart of everything we do and that we hold our values across all our services.

We are committed to endorsing inclusion, diversity and multiculturalism throughout out services and as such, our procedures and policies ensure that applicants are always treated fairly throughout the recruitment process.

Why not come and see for yourself the CARE we give to our patients and staff. Apply to be part of our team today.

Working for our organisation

Working for our Trust brings a variety of benefits, including an onsite day nursery, cycle-to-work scheme, discounts at local businesses and gyms, and the opportunity to hire Trust’s beach hut in Ryde. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.

The Isle of Wight is a unique and stunning gem located off the South Coast of England, a short ferry journey from Portsmouth and Southampton, with journey times taking from as little as 10 minutes. London can be reached in 90 minutes by rail from Southampton or Portsmouth. The island offers an amazing coastline with beautiful countryside, year-round events, festivals and award-winning attractions.

Our 2020-2025 strategy sets out to ensure that we continue to be a provider of excellent and compassionate care. As part of this strategy, we are proactively taking steps to ensure that we recruit and retain the highest quality of talent to provide CARE and we would welcome applications from under-represented groups to ensure our Trust is an inclusive and diverse employer.

Detailed job description and main responsibilities

To provide a comprehensive secretarial/administrative service to the Rheumatology Consultants and their team (Registrar’s and Nurses), as required; enabling them to optimise clinical commitment, and therefore facilitating the Trust in achievement of its objectives and targets.

It is essential that the post holder should exercise initiative and judgement using acquired skill and knowledge and maintaining confidentiality at all times.

Person specification

Qualifications

Essential criteria

Secretarial Experience.

Relevant audio typing experience.

Be computer literate with good working knowledge of Window applications.

Aptitudes

Essential criteria

Flexible approach.

Self-motivated.

Supportive to other members of the team.

Abilities

Essential criteria

Ability to demonstrate a high standard of transcribing.

Ability to work as a team member and alone.

Ability to prioritise work.

Ability to work under pressure.

Communication Skills

Essential criteria

Excellent communication skills at all levels.

Ability to accept constructive advice.