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Job description
We are looking for an outgoing individual who takes pride in the quality of their client service to fulfil this diverse position. Responsibilities of a Receptionist include, but are not limited to:
Client Communications and Visitor Management
- Welcome and greet all visitors to the firm, including clients.
- Field and redirect incoming calls as appropriate.
- Upkeep a timely response to incoming calls and email queries.
- Manage visitor sign in (including the contractor log) and distribute visitor passes.
Event, Meeting Room and Office Supply Management
- Maintain inventory and order stationery for meeting rooms and the overall office space
- Order catering (food and refreshments) for events and meetings, and this lay out appropriately
- Book meeting rooms as needed, allowing for the set up of events.
- Coordinate with any external vendors, contractors or catering needed for events.
- Conduct routine safety and maintenance checks.
Mail Management
- Handle incoming post, special delivers and couriers.
- Frank outgoing post.
- Log files according on SOS.
About You
Whilst previous experience as a Receptionist or Administration would be beneficial, it is not essential. We are looking for someone who:
- Has former experience in a client/customer facing environment.
- An ability to build rapport with clients quickly and professionally.
- Is organised and able to manage changing priorities.
- Has an approachable nature as both clients and employees will look to you for support.
- Proactive and can-do approach.
- Thrives best in a collaborative team environment.
You will often be acting as the face of the business, so it is important the successful candidate reflects and emulates our values as a firm.
We are looking for someone to work full-time between the hours of 09:00 - 17:00. This role however is not a pathway to a Training Contract with the firm.