Job summary

This is an exciting opportunity to work as an Administrative Officer within the Maritime Data Assessment Centre (MDAC), which is part of the Defence Intelligence organisation, supporting key MOD operational outputs. This role is suited for a highly organised individual with good communication and IT skills. Prior experience of working within a military environment would be beneficial but not essential.

The position is advertised at 37 hours per week.

In Defence Intelligence (DI) our people solve problems, create understanding and give perspective to the diverse and complex Defence threats and challenges in a rapidly changing world. Together our civilians and military personnel inform decision making in Defence, manage complex finance programmes and develop new technology.

In DI we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work. We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train and promote people based on merit and inspire to create an inclusive workplace free of discrimination.

All job adverts in DI are subject to fair and open competition.

Job description

You will provide administrative support to MDAC which is a 24/7 operational unit.

Responsibilities

You will act a focal point for personnel joining and leaving the unit, liaise with the individuals and line managers, maintain accurate personnel records on designated HR systems.

You will create correspondence, as appropriate (i.e. drafting emails, writing letters, making phone calls) relating to the administration of the unit personnel .

You will support MDAC personnel with booking of travel, issuing of authority references and liaise with the Station Travel Cell and military accommodation cells as required.

You will assist with the processing of allowances associated with service moves/detachments, as directed.

You will assist with position management/service establishment changes to requirements on MyHR/JPA/SLIM as directed.

You will conduct scrutiny and validation checks on MyHR/JPA claims, as required and directed.

You will act as a Records Manager and complete other Information Management qualifications in support of MDAC.

You may undertake additional tasks within Health and Safety, First Aid and Building Custodian roles.

You will place monthly orders for stationery, printer consumables and assist with other local purchasing orders as required.

You will assist with Civil Service recruitment administration.

You will complete all mandatory training within the timelines designated for completion.

You will undertake any other ad hoc administrative tasks as commensurate for the grade, as designated by the unit Warrant Officer or Executive Officer.

Person specification

Sole UK National

Good organisation skills

Good communication skills, both verbal and written.

Good IT skills, including word processing, Outlook and Excel spreadsheets.

The ability to work as part of a team.

This post is a Reserved position therefore this vacancy is open to Sole UK nationals only and cannot be offered to someone with dual nationality. Successful candidates who do not hold the necessary clearances will be made provisional job offers and asked to undergo our vetting procedures. Once the relevant clearances have been acquired a formal job offer will be made and start dates can be discussed. Should candidates fail to acquire the relevant clearances the provisional job offer will be rescinded. Candidates should note this process can take several months.

Behaviours

We'll assess you against these behaviours during the selection process:

Managing a Quality Service

Seeing the Big Picture

Communicating and Influencing

Working Together

We only ask for evidence of these behaviours on your application form:

Managing a Quality Service

Seeing the Big Picture

Communicating and Influencing