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Job description
To deliver and maintain a professional administration and reception service to clients, colleagues and Trust Staff.
Modify and adapt communication methods to a range of situations using appropriate verbal or written communication skills effectively. Welcome and treat everyone (patients, relatives, colleagues and Trust Staff) in a friendly and courteous manner presenting a good image of yourself through your attitude, behaviour and appearance.
Use decision making skills prioritising your workload using standard operating procedures.
Monitor and produce work of the quality and quantity required ensuring expected Trust and department standards and deadlines are met.
Ensure the working environment is safe and of a professional appearance, taking appropriate action to report any problems, organise repairs/collection of waste and maintain efficient and effective use of resources.
Work effectively and efficiently recommending better ways of working, sharing ideas with others to improve service delivery and transformation.
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person specification
Qualifications
Essential criteria
- Educated to at least GCSE level or equivalent (A)
- NVQ level 2 Customer Service/Business Admin or equivalent experience (A)
Desirable criteria
- Typing qualification or equivalent
- Secretary qualification or equivalent
Experience
Essential criteria
- Experience of working in a busy clerical/office environment or reception service (A/I)
- Experience of prioritising, planning and organising own tasks (A/I)
- Working with guidelines (A)
- Experience of customer service or dealing with the public both in person and over the telephone (A)
- Data entry and experience of IT packages - Microsoft Office (A/I)
Desirable criteria
- Previous experience of working in the NHS (A)
- Experience of call handling (A)
- Experience of dealing with difficult situations and confrontations (A)
Knowledge
Essential criteria
- Understanding of customer service (A/I)
- Understanding of confidentiality and data protection (A/I)
- Good working knowledge of Microsoft Office packages (A/I)
Desirable criteria
- Knowledge of the Trust including awareness of the Trust's priorities (I)
- Knowledge of Trust information systems (A/I)
- Knowledge of legal and scientific terminology (A/I)
Skills
Essential criteria
- Ability to work as part of a team
- Good communication skills including telephone, email and face to face
- Ability to follow processes and procedures
- High level of ability to organise and manage own time keeping to schedule and deadlines
- Accurate and speedy typing and key board skills
- Good organisational skills
- Ability to meet deadlines
- Willing to take on/learn new skills
- Ability to show attention to detail and accuracy
- Ability to adapt to change
- Ability to work under pressure
- Ability to store and safeguard confidential documents
Desirable criteria
- Ability to requisition general stock
Additional Requirements
Essential criteria
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.
- Attention to Detail
- Excellent Front of House Skills
- Adaptability and Willingness to Learn
