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Job description
Join us as an Executive Assistant in a newly created role supporting our growing Mergers & Acquisitions business in London. You’ll provide executive assistance and team administration, managing diaries, coordinating meetings and travel, processing expenses and helping organise team activities. As the teams expand, you’ll have the opportunity to build on your expertise and contribute to wider administrative projects.
Key Responsibilities
- Support the M&A team with day-to-day administration and wider projects, taking on additional responsibilities under guidance.
- Take ownership of administrative tasks and projects from start to finish, prioritising effectively and maintaining accurate records.
- Work closely with external clients, internal support functions, team members and global management, communicating clearly and professionally.
- Organise travel itineraries, including flights, transfers, accommodation, visa requests and restaurant bookings, responding promptly to cancellations or changes.
- Process expenses, maintain the Gifts & Entertainment register in line with policy, and track costs against project cost centres, including client billing where required.
- Raise and manage IT, telecoms and market data requests, following through to completion and keeping stakeholders informed.
- Coordinate meeting rooms, refreshments, video conferencing and other hospitality requirements.
- Assist with printing, scanning and pitch book binding.
- Arrange logistics for annual conferences, roadshows, client and industry events, including tickets, travel, accommodation and executive or roundtable meetings.
- Coordinate administration for joiners, movers and leavers, including system access, software requests, leaver documentation and handover letters.
- Arrange vendor onboarding and purchase orders, tracking progress through to completion.
- Coordinate international visitor arrangements, notify relevant stakeholders and complete visitor forms.
- Collaborate with fellow M&A assistants and provide cover during leave or periods of increased activity.
Skills and Experience
- Experience as an Executive Assistant, Personal Assistant or Team Administrator in banking, finance or another highly regulated environment.
- Practical knowledge of diary management, travel coordination and expense administration.
- Organisational skills and attention to detail, with the ability to manage multiple priorities and follow tasks through to completion.
- Hands-on knowledge of Concur, Microsoft Excel and Word.
- A proactive, adaptable approach, remaining calm and professional when requirements change.
- Clear written and verbal communication skills, with confidence engaging with clients, senior colleagues and internal teams.
- A collaborative mindset and willingness to take on additional administrative responsibilities under guidance.
About Standard Chartered
We're a global bank connecting clients to our differentiated network, offering growth opportunities in the world's most dynamic markets. Our strategy, which combines cross-border capabilities and leading wealth management expertise, helps us deliver our purpose - to drive commerce and prosperity through our unique diversity.