UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.

If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.

UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.

AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.

Detailed job description and main responsibilities

• Supporting consultants and consultant  PAs/secretaries in providing an efficient secretarial service. This will involve the typing of all clinical correspondence i.e. clinic letters, reports, operation letters etc, under the supervision of the consultant secretary, using audio/Digital Dictation.

• To be aware of RTT (Referral to Treatment) pathways to adjust patient referral to treatment clock according to the treatment plan, liaising with consultant secretaries and/or validator as necessary.  Understand and be proactive in managing this and highlight any potential issues to prevent breaches.

• Look up, sort and file patient results as directed by the clinician/consultant secretary in line with Health Records filing policy.

• Photocopying and general filing to include correspondence, results in hospital notes when required.

• Be responsible for meeting afternoon post deadline assisting post workers when required.

• Dealing with telephone queries in an appropriate manner as instructed by the consultant secretary.

• Maintain confidentiality at all times. Deal with confidential sensitive information about patients. Adhere to policies and statutory Health and Safety requirement of the University Hospitals Dorset NHS Foundation Trust.

• To maintain patient safety through rigorous and consistent compliance with Trust policies for the prevention and control of infection, including hand hygiene. To undertake appropriate mandatory training and updates in infection prevention and control.

Person specification

Qualifications

Essential criteria

• GCSE in English and Maths or equivalent
• Vocational level 3 in relevant field or equivalent experience

Desirable criteria

• Minute taking Skills
• Medical terminology

Experience

Essential criteria

• Experience as working as a Medical Secretary

Desirable criteria

• NHS Admin Experience

Technical Skills Competencies

Essential criteria

• Computer literate with word processing experience

Desirable criteria

• Audio typing
• eOps trained on ecamis or similar

Knowledge

Essential criteria

• Understanding of secretarial procedures
• Understanding of Microsoft Word

Other requirements specific to the role

Essential criteria

• Good verbal and written skills
• Attention to detail
• Flexibility with working pattern

Personal Attributes

Essential criteria

• Team member
• Effective communicator
• Well-presented
• Ability to deal with sensitive issues
• Ability to organise own workload with priorities

Language requirement

Essential criteria

• Be able to speak English as necessary to undertake the role