Main Purpose of the Role

To provide administrative duties in relation to the processing and issuing of Airport ID’s ensuring all regulatory requirements are met whilst delivering a positive and efficient service in a busy environment.

To assist both the ID Station Manager, Compliance Manager and Security Team lead on a day to day basis in resource planning.

Key Duties and Responsibilities

Administrative duties to include filing, photocopying and updating electronic documents

To comply with Company Policies and Procedures and site-specific procedures.

To provide a positive contribution towards maintaining an environment of equal opportunity, in accordance with the Equal Opportunities and Diversity policy.

To fulfil Health and Safety responsibilities by adherence to the requirements of the Company’s Health and Safety Policy.

To undertake such duties at the direction of Supervisors, Manager’s or Site Management, appropriate to the level and character of work, which may reasonably be required by the department/site.

To Vet new applicants

Competent minute taker

To support the Security operation when needed.

Resource Planning

Using forecast data build a workflow plan via Excel for upload into an automated planning system

To interrogate the system generated plan to ensure it meets the operational requirements making appropriate adjustments as required

Publishing the final plan to the workforce in accordance with agreed timescales

Continually review the daily plan to identify potential issues and pro-actively amend the resource allocation accordingly

Close liaise with both operational and management and support teams

On-going database and system management

Payroll Administrator

Validating employee hours worked using an in-house system

Processing holiday requests

Processing absence (sickness) documentation

A variety of general administrative tasks to include, but not limited to, filing, photocopying, scanning

Database and document management

General

To comply with Company Policies and Procedures and site-specific procedures.

To provide a positive contribution towards maintaining an environment of equal opportunity, in accordance with the Equal Opportunities and Diversity policy.

To fulfil Health and Safety responsibilities by adherence to the requirements of the Company’s Health and Safety Policy.

To undertake such duties at the direction of Supervisors, Manager’s or Site Management, appropriate to the level and character of work, which may reasonably be required by the department/site.

Person Specification

ESSENTIAL

Able to provide full five-year vetting history.

Good organisational and administration skills with emphasis on accuracy attention to details

Excellent Excel skills

Computer literate

Excellent communication skills.

Ability to work as part of a team.

Flexible team member with ability to communicate with the client, managers and colleagues.

Excellent customer service skills.

DESIRABLE

Previous security experience would be an advantage

Previous experience in payroll administration