Job summary

We are seeking an experienced and motivated Senior Finance Officer to play a key role in supporting the financial stability and success of our busy GP practice. Working closely with the Practice Manager, partners and wider team, you will take responsibility for day-to-day financial operations including payroll, pensions, VAT, NHS income claims and financial reporting. This is an excellent opportunity for a finance professional who enjoys a varied, hands-on role, values collaboration, and wants to make a real difference in a patient-focused NHS environment. In return, we offer a supportive team culture, a well-established practice, and the opportunity to develop your skills within primary care.

Main duties of the job

To provide comprehensive operational and management accounting support to the practice, including financial processing, payroll, pensions, VAT, NHS contract claims, and financial planning, ensuring accuracy, compliance and financial sustainability.

About us

Eastgate Medical Group is based in Hornsea with sites in Aldbrough (branch) and Hull (Hastings Medical Centre). As part of the Yorkshire Coast and Wolds PCN in East Yorkshire, and Symphonie Ltd PCN in Hull, we are a forward-thinking organisation striving to provide high quality patient care.

The Team is led by 9 GP partners with support from Advanced Clinical Practitioners, Long Term Conditions Nurses and Healthcare Assistants.

The clinical team is well-supported by trained Care Navigators, Dispensers and Administrators.

This is a training practice which takes pride in shaping the future of healthcare through partnership with the Yorkshire and Humber Deanery, Hull and York Medical School and Hull University, providing outstanding education for GP Registrars, medical students and student nurses.

We are committed to fostering the personal and professional growth of our staff and are seeking the right individual to complement and thrive within our team.

Job responsibilities

Practice Accounts

Maintain accurate bookkeeping records using Sage, including purchase ledger invoices, sales ledger invoices, and journal postings.

Prepare monthly supplier payment runs and partner drawings calculations.

Process and bank cash receipts and monitor card payment receipts.

Maintain petty cash records and reconciliation.

Support year-end processes including capital equalisation and liaison with external accountants.

VAT

Prepare and submit timely VAT returns to HMRC in accordance with partial exemption rules.

Cash Flow

Prepare regular cash flow forecasts.

Manage deposit accounts and monitor liquidity.

Payroll

Manage all aspects of monthly payroll using the IRIS GP Payroll system.

Calculate staff pay including overtime and statutory payments and process RTI submissions.

Administer auto enrolment assessments and payments of tax and National Insurance to HMRC.

Liaise with the HR Manager regarding starters, leavers, sick pay, and annual leave.

Maintain accurate annual leave entitlement records.

Pension Administration

Administer NHS Pension Scheme and NEST pension schemes.

Manage staff enrolment, contribution calculations, and monthly payments.

Submit annual NHS Pension Scheme returns and earnings certifications.

Support retirement applications as required.

Undertake three-yearly re-enrolment duties in line with Pensions Regulator requirements.

NHS Contract and Income

Support the Practice Manager in the effective financial management of the GMS contract.

Prepare and submit Enhanced Services and SLA claims to relevant bodies and follow up payments.

Prepare and submit PCN service claims and ensure timely receipt.

Assist with the preparation and submission of information to the ICB/DHSC in support of practice performance.

Support contract monitoring, QOF review, and audit visits as required.

Non-NHS Services

Review and update charges for non-NHS services.

Generate invoices and ensure timely receipt of payments.

Partnership and Financial Planning

Support the Practice Manager with financial aspects of partnership matters and changes.

Liaise with external accountants and solicitors regarding partnership transactions.

Contribute to financial planning, budgeting, and cost control to maximise income and value for money.

Support negotiation of financial commitments and contracts as required.

Governance and Controls

Ensure robust financial controls and fraud prevention arrangements are maintained in line with the GMS contract.

Attend meetings with external accountants and partnership meetings as requested.

Premises

Support the Practice Manager in ensuring premises are safe, compliant, and well maintained.

Take day-to-day responsibility for coordinating repairs and maintenance and reporting issues.

Continuing Professional Development

Maintain a continuous learning portfolio to ensure compliance with relevant legislation and best practice.

Communication and Collaboration

Work closely with partners, senior leadership and clinical teams to support effective decision making.

Attend internal meetings and contribute to implementation of service improvements.

Promote a culture of professionalism, continuous improvement, and teamwork.

General

Undertake other duties appropriate to the role to support the efficient running of the practice.

Maintain strict confidentiality at all times and adhere to practice policies and procedures.

Person Specification

Qualifications

Essential

Recognised financial qualification (for example AAT Level 4 or equivalent or above) or extensive relevant experience.

Demonstrable ongoing commitment to professional and personal development.

Desirable

Part or fully qualified ACCA, CIMA, ACA or equivalent.

Knowledge and skills

Essential

Strong financial acumen.

Sound knowledge of UK payroll legislation and pension scheme administration.

Advanced experience of using word, excel and PowerPoint including ability to use word processing skills, emails and the internet to create reports and manipulate data.

Ability to analyse data and report on findings succinctly.

Communicates effectively, both verbally and in writing, including negotiation.

Experience

Essential

Assisting with financial management in a business context.

Day to day running of payroll for a medium size employer.

Pension administration.

Use of one or more accounting software packages.

Experience of preparing and submitting monthly VAT returns to HMRC.

Experience of cash-flow forecasting and supporting budget management.

Experience of data collection and providing monitoring information to assess the impact of services.

Experience of partnership/collaborative working and of building relationships across a variety of organisations.

Desirable

Experience of VAT partial exemption rules.

Experience of submitting and monitoring service claims and contract-based income streams including GMS, Enhanced Services, PCN or QOF.

Experience of working with or in general practice.

Facilities management including health and safety

Behaviours

Essential

Ability to organise, plan and prioritise on own initiative, including when under pressure and meeting deadlines.

Able to work as part of a team to effectively assist with the financial management of the Practice.

Proactive in identifying areas of risk and options for mitigating action.

Ability to maintain effective working relationships and to promote collaborative practice with internal or external colleagues including the PCN and ICB.

Demonstrates personal accountability and emotional resilience whilst working under pressure.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.