The Finance Assistant works in a small team dealing with general financial administrative duties in a timely fashion. The postholder will be numerate and enjoy working in a finance-focused environment. They will have strong computer skills, particularly in the use of excel and computerised account systems. Ideally the Finance Assistant will have worked within Primary Care or the NHS, although this is not essential.

Working hours

Flexible working hours to cover the full time equivalent of 1.5 cover, to be discussed at Interview stage.

Main duties of the job

The Finance Assistant is responsible for:

The accurate and timely production of financial information

Processing financial information as it arrives in the inbox / post and accurately responding.

Paying invoices and ensuring they are accompanied by appropriate documentation

Supporting supplier payments

Day-to-day communication within the finance team and with the wider organisation.

About us

We are Affinity Care Primary Care Network covering a population of over 64,000 patients over 7 GP practices and 8 sites, all in the Bradford area. Our ethos is to provide patient focused care based on the model of GP-led family orientated general practice tailored to local population needs. Our practices are highly accredited training practices, level 3 research ready sites within an embedded ethos of our learning organisation.

We are a friendly enthusiastic and hard working team with opportunities for career progression and will provide support and development for anyone demonstrating capability, enthusiasm, commitment and strong work ethic.

Benefits include:

5 weeks annual leave (pro rata for part time hours)

Birthday Holiday (pro rata for part time hours)

Well-being day (pro rata for part time hours)

NHS pension

Access to Simply Health

Key Responsibilities

Monitor communication and information flow into the Finance department via post, email, telephone, or other channels and respond appropriately

Input sales and purchase invoices and credit notes into the system, ensuring correct financial coding is applied

Ensure that all relevant documentation related to payment of invoices is accurate and up to date before payment is processed, such as purchase orders and delivery notes, bank details and company addresses

Supporting supplier payments, ensuring they are processed within agreed terms. These payments can be significant in value, so the post holder must be accurate and experienced in handling high value payments, referring to the Finance Manager when necessary

Produce regular aged debtor and creditor reports

Credit control and debt management for all customers including producing customer statements and reconciliations, supporting the Finance team and working alongside the Finance Manager to resolve outstanding aged debtors

Maintain effective relationships with internal and external stakeholders and respond to first line queries regarding financial issues

Monthly reconciliation of supplier statements to the purchase ledger, working to resolve any queries or differences that may arise within the roles delegated authority

Supporting with banking reconciliations

Day to day management of petty cash

Assisting and supporting the Finance Manager in a variety of tasks and procedures -especially at month and year end

Contribute as an effective team member within the Finance Services team, supporting the achievement of finance objectives, including the evaluation of processes

Provide support to the external and internal audit processes

Liaise between HR and the external payroll provider.

Provide accurate payroll data.

General office administrative duties such as filing bank statements, invoices and other documents.

Provide support to other members of the team as required

Develop strong, professional relationships with colleagues to help create a positive working environment

Promote an efficient and positive image of the organisation for all suppliers and customers

Comply with strict financial timetables, contributing to an efficient and effective financial accounting service

Undertake any other duties as agreed with the Finance Manager, in order to meet the needs of the organisation.

Person Specification

Knowledge

Essential

Ideally the postholder will have experience within both the finance field and or within Primary Care.

Qualifications

Essential

An understanding, acceptance and adherence to the need for strict confidentiality An understanding of data protection legislation GCSE English Language, Grade C or above (or equivalent) Experience using medical systems General Practice or NHS experience

Desirable

Experience Working knowledge of Microsoft Office Applications

Evidence of willingness to learn and develop Ability to multi-task Adaptable, innovative, forward looking Enthusiasm, with energy and drive Professional and smart appearance Willing to work flexible hours as necessary Able to travel if required

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.