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Job description
The Document Controller manages the document control systems and processes for the development from initial set-up to project completion, taking great pride in having a system with the highest possible standards. They will take great pride in creating and supporting that has the highest organisational standards and attention to detail.
- Manage and track design information within the project EDMS.
- Review and update roles, permissions, and security access for internal and external users.
- Coordinate and distribute technical drawings, track document status, and follow up on outstanding tasks.
- Escalate unresolved document issues to senior managers.
- Ensure quality control of published documentation, checking revisions, references, and titles.
- Address EDMS queries from stakeholders and provide regular status reports on document progress, delays, and RFIs.
- Act as the Viewpoint subject expert, training colleagues and enforcing clear protocols.
- Manage Viewpoint information requests and maintain key trackers (DCNs, consultant appointments, insurance, and handovers).
- Oversee document control processes, including uploading, distributing, and maintaining accurate records.
- Support site teams and stakeholders with EDMS onboarding and registration.
- Generate Field View reports, provide QA sheets, and support Field View administration.
- Produce reports on query and RFI response times using EDMS tools and Excel.
- Work collaboratively with external consultants to ensure compliance with standards.
- Manage O&M documentation, liaising with clients and O&M providers for handover coordination.
- Oversee stakeholder folders on EDMS for clients, legal teams, and housing associations.
- Track and coordinate NCRs with trade contractors to ensure resolution.
- Assist with SharePoint management for internal stakeholders.
What you'll bring
- Experience working in a main contractor would be desirable.
- Advanced proficiency with Viewpoint document control system desirable but not essential (we are currently using Asite but moving to Viewpoint).
- Intermediate to advanced skills in Microsoft.
Why join us?
- 25 days annual leave, increasing with service to 33 days.
- Health and wellbeing benefits including Private Medical Insurance.
- Lifestyle benefits including access to an online discount platform.
- Berkeley Foundation volunteer day.
- Private pension plan.
- Group life assurance.
The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.