The Role

Are you an organised administrator with experience in business support, document control and compliance?

Do you want to play a key role in keeping a busy business function running smoothly?

You will be joining an award-winning environmental and engineering consultancy which puts innovation, sustainability and resilience at the heart of its work.

We are independent and staff-owned under a stewardship model which drives long term decision making and investment. We have offices in the UK, Ireland, Romania, India, Singapore and Australia. Our people are all important and we invest heavily in life-long learning and skills development.

Your role

We are looking for an organised and proactive team player to join our busy Business Support team. As a member of our Business Support function, you will provide practical administrative support across a varied, hands on role, contributing to the coordination and delivery of a wide range of business initiatives.

Based in our busy Haywards Heath office, with remote supervision from our Lead for Business Support, you will support the smooth running of daily business operations for over 70 colleagues in the local office as well as centrally for the wider company.

Responsibilities will include

• Managing office administration and reception duties

• Supporting with coordination and booking travel arrangements

• Taking accurate minutes

• Maintaining document control

You will also support continued compliance with Quality, Environment and Health & Safety accreditations, while taking responsibility for aspects of financial management and helping to maintain suitable, well-controlled business documentation.

This role is based at our Haywards Heath office. It is part-time working 22.5 hours per week, preferably three days 8:30-17:00 hours with a one-hour lunch break or five half days 8:30 - 13:00 hours or 12:30 – 17:00 hours. JBA offers a flexible working scheme, including hybrid working from home. However, given the nature of this role, we would expect the successful candidate to spend proportionally more time in the office.

The team member we’re looking for

We are looking for someone who can carry out administrative tasks efficiently and handle business documentation with confidence and accuracy. You will be approachable, supportive of colleagues and proactive in prioritising tasks, with a willingness to contribute wherever needed. We value established secretarial and administration skills, and we will provide on-the-job guidance and training where necessary.

Qualifications

Five GCSE's A*-C including English and Maths, or equivalent.

A qualification in Business Administration or a related field is desirable however not essential.

Essential attributes for the role

To succeed in this role, you will bring:

• Competence in standard MS Office software, including Word, Excel, Outlook and Teams.

• Previous relevant experience in administration, office support and document management.

• Organisational and planning skills, and the ability to self-manage.

• Flexibility to respond to business needs and prioritise key tasks.

• Good timekeeping, reliability and organisation.

• Effective verbal and written communication skills.

• Experience working independently as well as part of a team.

Desirable attributes for the role

It would also be beneficial if you have:

• A current driving licence, to permit unsupervised driving in the UK.

• The organisational skills to contribute to an established Quality, Environmental and Health & Safety accredited management system.

• A qualification in Business Administration or a related field.

Location and contact

JBA supports hybrid working which provides for greater flexibility with the way that we work.

The role will be based at our modern and contemporary Haywards Heath office located on Perrymount Road. As well as boasting a city centre location, the Haywards Heath office is ideally located near to all transport networks and local amenities, including Haywards Heath train station which is only a 5-minute walk away. Situated a short drive away from the M23 and the nearest EV charging facilities, there is plenty of free on-street parking nearby for those travelling by road.

The JBA Family

The JBA Group is a family of environmental, engineering and risk management companies committed to exceptional service and helping clients and communities build resilience to flood and environmental risk in a changing climate. We're leading the way to integrate science and technology to provide our clients with a forward-thinking view of climate resilience.

We can only do this through our fantastic team, and we believe in providing a competitive salary, flexible working conditions and great benefits package. Our continued independence is assured by our unique ‘guardianship’ model which means all shares are held by JBA employees and Staff Trust.

Alongside this, we’re focused on helping our staff develop their skills and offer a generous training budget to every member of staff, as well as a professional development programme and support in the attainment of professional qualifications including chartered membership.

We invest in our staff’s mental health and wellbeing, encouraging our staff to maintain a healthy work-life balance and organising social activities from bake sales and book clubs to badminton. We also invest in the wider community by funding our own charitable foundation, the JBA Trust, supporting sustainability initiatives such as tree planting, and facilitating outreach visits by our team of STEM ambassadors.

JBA is committed to creating and sustaining a working environment in which everyone has an equal opportunity to fulfil their potential and we welcome applications from suitably qualified people from all sections of the community. We are proud to be a Disability Confident Employer, support veterans of the defence forces back into work, and promote a menopause-friendly workplace, having signed the Menopause Workplace Pledge.

All roles will be considered for part-time or flexible working, and we encourage applications from candidates who may be returning to work after a career break for any reason, or who are looking to change industry.

No unsolicited CVs from Agencies. All Agencies should note that if JBA receives an application via other means - even if it comes after your first contact with us - there will be no contractual entitlement to an introduction fee or other fees. In sending us any applications you are deemed to have agreed to these terms.

Our Staff Benefits

Flexible Working

Hours Scheme

Financial Benefits

Cycle to Work Scheme

Health & Wellbeing Schemes

Professional Development Budget

Electric Vehicle

Salary Sacrifice Scheme (UK only)