Job Summary

We are looking for a spare parts administrator for our modern engineering stores, the candidate must have experience in stores management, however an engineering stores background is not essential, but advantageous. This is a highly structured, organised and process orientated role, requiring good IT skills, including the use of Excel, Word and Outlook and exceptional attention to detail. The candidate must possess a high level of customer service, work well within a team and work in a professional, polite and positive manner, being prepared to challenge non-confirmances. Alongside the above, it is expected that the Maintenance planner/Spare parts administrator co-ordinates the planning of PPM’s in conjunction with the customer and Engineering Team Leaders.

Duties and responsibilities include, but are not limited to:

Stores management – managing a multi-million pound stock holding, ensuring we have the correct spares onsite and adequate levels for the site’s requirements. Regular checks and orders are completed, whilst ensuring all orders are tracked and raised on our Computerized Maintenance Management System. Feedback on several aspects of stores will be reported back at the daily review meeting and any concerns raised and details of actions provided

Consumables – ensuring we have the correct consumables onsite and adequate levels for the site’s requirements, with accompanying COSHH data sheets provided and filed where/when applicable

Stationary – completing monthly checks and reordering supplies

Clothing – ensuring we have a sufficient stock of Personal Protective Equipment, that is in good condition and placing orders when necessary, to replace worn out items and engineers’ uniforms where/when necessary

Tooling – request quotes and place orders for additional and/or replacement tooling for engineers and the workshop

Deliveries – to be checked off against orders placed and any discrepancies reported back to the supplier

Repairs – to be logged, tagged and shipped to the correct supplier. Quotes to be requested and analysed

Budgets – ensure all purchases are recorded on the correct tracker and provide monthly reports on current spend against budgets to the site manager. Check outstanding orders against the budget pack to identify any discrepancies and feedback

Invoices – confirming orders have delivered correctly before authorising the invoice to be paid

Service Contracts – working with the site supervisor to ensure service contracts are renewed annually

Housekeeping – to maintain the stores in keeping with our high 5S standards

Confidentiality regarding all processes, data and information contained and discussed in the department

Be aware of Health and Safety procedures and practices

Workshop Repairs – Organise Job In a Box Work

Planning and tracking of the Maintenance plan

Supporting the Engineering Team Leaders on the maintenance plan

Tracking, trending and reporting on specific KPI’s linked to the role

Skills/Qualifications

Minimum 2 years’ experience in a similar role

Good IT skills, including the use of Excel, Word and Outlook

Knowledge of cost spend and budgets

Important behaviours to have in line with our company values

Appreciation – Recognises the achievement of others

Creativity – Is resourceful and innovative

Courage – Willing to learn and try new things

Openness – Always approachable and helpful

Reliability – Consistently gives their best