We’re looking for an Administration Office Coordinator to join our site team at Orwell Logistics Park, supporting day‑to‑day office operations and the Logistics function on one of the UK’s largest infrastructure projects

This is a fully on‑site role, ideal for someone who enjoys being a visible, reliable presence in the office. You will act as the first point of contact for site administration, managing meeting rooms, visitors, parking, and general enquiries, while also providing hands‑on administrative support to the Logistics team.

Key Responsibilities

• Provide site‑wide office coordination and daily administrative support

• Manage meeting rooms, visitors, parking, and general site enquiries

• Support diary management, meetings, minute‑taking, and document control

• Assist the Logistics team with reports, presentations, and meeting records

• Liaise with internal teams and the client to ensure smooth site operations

• Maintain accurate document control, records, trackers, and logs in line with SZC procedures

• Arrange travel, accommodation, and hospitality as required

• Support onboarding and induction of new starters and visitors

• Ensure compliance with organisational policies and administrative standards

About You

• You will be highly organised, professional, and confident in providing administrative support in a fast‑paced environment. You will demonstrate:

• A high level of discretion and confidentiality

• Strong organisational and administrative skills

• The ability to work independently and proactively

• Excellent prioritisation and time‑management skills

• Calmness under pressure and the ability to meet deadlines

• Strong written and verbal communication skills

• Confidence engaging with stakeholders at all levels

• Flexibility and adaptability in a dynamic working environment

• Strong IT skills, including Microsoft Outlook, Word, Excel, and PowerPoints

Knowledge, Skills, Qualifications & Experience

Essential

• Previous experience in administration, office coordination, or team support

• Strong administrative/secretarial knowledge with the ability to learn new systems

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Excellent organisational skills with a methodical and flexible approach

• Ability to work independently and use initiative

• Strong interpersonal skills and the ability to build effective working relationships

• A collaborative, team‑focused approach

• Proven ability to handle confidential information appropriately

If you enjoy a structured on‑site role and want to contribute to a major local project, we’d love to hear from you.