About us

King’s College London is the leading destination for ambitious students from across the world because of our academic excellence, reputation and research impact. Our focus is ensuring the best possible student experience, from the beginning of their journey with us as prospective students through to enrolment so that our students can thrive in our diverse and inclusive community in central London.

The Global Student Recruitment and Admissions directorate delivers marketing, student recruitment and admissions services in partnership with Faculties, creating strategies to attract growing numbers of students from across global markets, as well as from the UK.

As a directorate we are responsible for the delivery of student recruitment targets, ensuring cohesive recruitment strategies and planning from lead generations and attraction, admissions, through to conversion and enrolment.

About the role

The UK & International Student Recruitment team are our market experts, delivering a portfolio of marketing activity to achieve the university’s student recruitment and enrolment targets.

The Travel and Planning Coordinator will be responsible for effective administration and operational support for the UK & International Student Recruitment team.

This will involve budgetary support, working with finance partners and international recruitment agencies, planning and booking travel, arranging meetings, preparing agendas and responding to enquiries.

Key Responsibilities:

• Support the planning and coordination of student recruitment activity and travel arrangements for recruitment events both in the UK and internationally.

• Provide regular administrative and project support as required to the Director of UK & International Student Recruitment.

• Provide proactive administrative and logistical support to the UK and International Student Recruitment team

• Support with maintaining team budget tracker, raising purchase orders and ensuring vendors are paid to schedule.

• Work alongside Heads of Markets and international recruitment partners to process commission payments in a timely manner

• Use commercial awareness to ensure that cost-effective travel arrangements are made.

• Schedule and prepare agendas and documentation for internal and external meetings

• Data entry to CRM system, maintaining mailing lists and assisting in appropriate and timely communications to prospective students.

• Support with overseas conferences, assisting with logistics, freight and arrangements for delivery of materials for both overseas and UK recruitment activity.

• Provide support to delivery of student recruitment plans and campaigns, as required.

• Proactively build and maintain relationships with partners and stakeholders internally and externally including overseas.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

This is a full time position and the successful candidate will be offered a fixed term contract until July 2027.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

Educated to degree level and/or relevant professional experience in providing admin and logistical support

Strong written and verbal communication.

Excellent time management and organisational skills and the ability to work to tight timeframes

Excellent attention to detail and ability to effectively prioritise

Excellent IT skills

Strong interpersonal skills and demonstrable ability to form and maintain relationships with stakeholders at all levels

Desirable criteria

Experience organising events in a higher education setting

Proficiency with CRM systems

Experience acting as an organisational representative at events

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day.

We encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application.