Are you an organised, proactive professional who thrives in a fast-paced environment? We are looking for a highly motivated and professional Personal Assistant to join the Vice-Chancellor’s Office, providing confidential and high-level support to Senior Officers.

This is a unique opportunity to work at the heart of the University, supporting senior leadership and contributing to the smooth running of a busy and dynamic office. The role is ideal for someone who enjoys managing complex priorities, building strong professional relationships, and ensuring senior leaders are supported effectively.

About the role

As personal Assistant, you will play a key role in supporting Senior Officers by managing complex schedules, coordinating meetings, and ensuring priorities are handled efficiently. You will be trusted to work with discretion and professionalism while helping maintain the effective operation of the Vice-Chancellor’s Office.

The role offers variety and responsibility, including diary management, meeting coordination, and supporting travel arrangements, including international travel planning.

Key responsibilities

Proactively managing complex and demanding Outlook diaries

Coordinating meetings, appointments, and competing priorities

Providing high-level confidential administrative support to Senior Officers

Preparing agendas and taking accurate minutes for meetings

Supporting meeting facilitation and follow-up actions

Organising travel arrangements, including international travel when require

Supporting the efficient day-to-day operation of the Vice-Chancellor’s Office

About you

We are looking for someone who is:

Highly organised with excellent attention to detail

Experienced in managing complex diaries and competing priorities

Comfortable working in a fast-paced professional environment

An excellent communicator with strong interpersonal skill

Experienced in minute taking and meeting coordination

Experienced in organising travel arrangements (desirable)

Professional, proactive, and able to handle sensitive information with discretion

Why join us?

This role offers the opportunity to work closely with senior leadership in a professional and collaborative environment. You will be part of a supportive team where your organisational skills and initiative will make a real impact.