Job summary

Do you have good attention to detail and enjoy working as part of a team?

The DSA Invoicing Team sits within the wider Finance function at the Student Awards Agency Scotland (SAAS) and plays a critical role in ensuring accurate and timely payments to suppliers. The team is responsible for processing around 60,000 invoices annually across approximately 600 suppliers through the Student Support System (STEPS), with a significant proportion of this activity being automated.

We are seeking detail-oriented and dependable individuals who can process a high volume of invoices with a strong focus on accuracy, compliance, and value for money. This role is key to ensuring public funds are managed effectively and payments are made within agreed timescales.

This is a Fixed Term Appointment for 24 months.

Job description

Entering supplier invoices on STEPS (SAAS operating system) with a high degree of accuracy following the procedures and policies to ensure we are making efficient use of public funds.

Contact suppliers when we are unable to pay invoices with the reason and advising of any action they are required to take to enable payment as well as ensuring that suppliers and Institutions are following SAAS Policies.

Highlighting issues or concerns to the senior staff.

Select cases to be put through automation and verifying via UIPath when required.

Contacting suppliers/institutions for recouping of incorrectly paid funds.

Answering basic supplier queries ie when payment will be made, reason for non payment etc.

Checking of supplier statements against remittance notes to ensure we have processed all invoices.

Person specification

Success profile

Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.

Experience:

Experience using IT packages confidently such as word, Excel and PowerPoint.

Ability to work carefully with numbers or written information and follow clear instructions

Experience of working accurately with high volume data, such as data entry, processing forms or transactions, with a strong attention to detail.

Previous experience with Accounts Payable.

Behaviours:

Working together - Level 1

Delivering at pace - Level 1

Behaviours

We'll assess you against these behaviours during the selection process:

Working Together

Delivering at Pace